Essential Guidelines for the ESVS 39th Annual Meeting Speakers, Chairs, faculty, Fast Track and e-Poster Presenters
Prepare, Present, and Excel at the ESVS 39th Annual Meeting
Find all the essential details you need to successfully prepare for your participation at the ESVS 39th Annual Meeting.
Fast Track Presenters
You have been selected to present a short oral presentation in a Fast Track Presentation Session, taking place on Tuesday, 23 September 2025.
Each session will be led by 4 or 5 Jury members. They are responsible for controlling the time and facilitating questions. In addition, they will score each presentation based on pre-defined criteria.
Presentation Format
Each presenter will be allocated 4 minutes for presentation and 2 minutes for answering questions from the Jury. Please keep your presentation to the allocated timing. The chairs in charge of the session may interrupt any presentation exceeding the given time limit.
Please make the necessary arrangements to be at the ICC Istanbul at least 60 minutes prior to the start of your session at 13:00, to upload your presentation.
Please be aware that the total time allocated for your presentation is 6 minutes, which includes 4 minutes for the presentation and 2 minutes for discussion. The session chairs will monitor the timing and have the authority to interrupt if you exceed your allocated time.
The authors of the 9 highest scoring presentations from all Fast Track Sessions will have an opportunity to present an extended version of their presentation in front of a jury at the Prize session happening on Wednesday, September 24th, 2025.
Therefore, all presenters are required to prepare:
ONE SHORT ORAL PRESENTATION: 4 min + 2 min Q&A
ONE LONG ORAL PRESENTATION: 6 min + 2 min Q&A
The announcement of the highest-scoring abstract presentations and their scheduled presentation time will be made in the evening of the 23rd of September.
During the Prize session on the 24th of September, the jury will determine the 3 Best Oral Prize Winners that will be officially announced during the Prize ceremony on Friday 26th September. The winners will be contacted by the ESVS office on 24th of September.
PowerPoint Delivery
All presenters should bring their PowerPoint presentations on a USB memory stick to the congress and upload them in the Speaker Ready Room (SSC) at least 60 minutes before the start of their session. Over 130 abstracts will be presented on Tuesday afternoon, which may result in some waiting time in the Speaker Ready Room.
All oral presenters are requested to sit in the first rows of the halls to reach the stage quickly. The sessions will begin with a brief introduction by the session Chair, who will then invite each presenter to speak in the order listed in the programme.
Technical Requirements
Presenters are kindly asked to use the official ESVS Annual Meeting PowerPoint template. If using a different template, please ensure that your presentation is set to a 16:9 ratio and includes the resolution of conflict of interests as a second slide of your presentation.Â
Only PowerPoint presentations (.PPTX) in a 16:9 ratio will be accepted.Â
Please make sure that all additional materials used in the presentation, such as images, charts, and videos, are embedded into the PowerPoint file before uploading it in the Speaker Ready Room.
Please note that only single projection will be available. Do not include live links to internet pages. If you wish to show web pages, use screenshots within your PowerPoint presentation.
e-Poster Presenters
You have been selected to present an e-Poster presentation in one of the e-Poster sessions taking place from 23rd to 25th September, 2025
‘e-Poster’ stands for electronic poster. Attendees of an event can view your e-Poster on interactive touch screens. The advantage of this system is that you can show a lot more information than on classic paper posters.
e-Poster Display Onsite
Posters will be displayed on site on a large portrait oriented monitor, where every participant will be able to:
- Search a poster per session, author, etc.
- View the poster as a printed one on the monitor
- Zoom in/out to see the details
e-Poster Presentation
There will be 14 e-poster presentations’ sessions held during the ESVS 39th Annual Meeting. The presenting authors will be requested to be present on-site and deliver their e-poster presentations next to the dedicated e-poster screen. Please note: no online presentation option will be offered this year.
You will be given 4 minutes for presentation and 1 minute for handling questions of the Jury member in charge of scoring the posters.
The winners of 3 best e-poster presentations will be announced at the closing ceremony on Friday 26th September. The authors of winning posters will be contacted on Thursday and asked to be present during the ceremony.
e-Poster Upload
You are requested to upload your e-Poster(s) prior to the conference. You will receive an invitation e-mail with all the instructions, poster template and log-in and password to access the e-Poster Submission Portal by 29th August 2025 at the latest.
e-Poster Requirements
Watch this space for the ESVS Annual Meeting Chairs, Speakers, Workshop faculty guidelines!
Check out the ESVS 39th Annual Meeting Programme
Explore the full programme of the ESVS Annual Meeting and save all your favorite sessions in your calendar
